SELECTION and VERIFICATION of STAFF / PERSONNEL CREDENTIALS

1. PURPOSE:

 1.1 To ensure a consistent and equitable process for the selection of Island Home Health
   Care staff.

2. POLICY:

 2.1 IHHC will establish a process for the recruitment and selection of staff that ensures equal
   consideration of applicants whose qualifications are commensurate with anticipated job
   responsibilities
   2.1.1 Assessed against consistent criteria at every stage
   2.1.2 Based on skills, experience and certification requirements.
   2.1.3 Background checks and primary source verification are conducted
 2.2 IHHC will not discriminate in provision of services or employment with respect to age,
   race, religion, gender preference, marital status, national origin, or source of payment,
   and complies with HAAD laws and regulations.
 2.3 IHHC process of selection and verification of staff / personnel are being followed by all
   stakeholders.
 2.4 IHHC will assure all employee records comply with HAAD, CARF and other regulatory
   requirements.

3. DEFINITION:

 
3.1 Staff Verification Service - The practice of verifying the employment eligibility and past work
   history of current or potential employees.

3.2 Staff Selection - The process of interviewing and evaluating a staff for a specific job and
   selecting an individual for employment based on certain criteria.

4. PROCEDURE:

 4.1 IHHC- Human Resources will review UAE employment laws and regulations regarding recruitment, employment, maintaining personnel records to ensure the accuracy, completeness and confidentiality of the contents.
   4.1.1 Applicants will be informed of the employment determination.
   4.1.2 The appropriate staff will be oriented regarding the following personnel selection
   process:
      4.1.2.1 Application
      4.1.2.2 Reference checks (attempt to get minimum of 2) (Optional)
      4.1.2.3 Verification of qualifications/experience/job history.
      4.1.2.4 Verification of education/training/licensure/certification including contract
      staff
      4.1.2.5 Offer of employment
   4.1.3 Staff Medical Records
      4.1.3.1 Pre- Employment health Questionnaire
      4.1.3.2 Laboratory Results / TB Test
      4.1.3.3 Hepatitis B Titer
      4.1.3.4 Immunization Record
   4.1.4 Other requirement as per HAAD requirements:
      4.1.4.1 Confidentiality Statement License and License Verification
      4.1.4.2 Orientation checklist
      4.1.4.3 Competency Skills Checklist
      4.1.4.4 Current CPR Certification
 
4.2 Employment Ineligibility:
   4.2.1 IHHC will not hire or make an offer of employment to any applicants without prior
   written approval from the Chief Executive Officer / designee.
   4.2.2 In line with the Health Authority of Abu Dhabi and other regulations, any candidates
   who did not meet the standard of HAAD will not be hired:
      4.2.2.1 Issues concerning information received:
        4.2.2.1.1 Background issues
        4.2.2.1.2 Appropriate and needed credentials that cannot be verified.
 
4.3 Eligible Staff: On Board
   4.3.1 IHHC will provide eligible candidate with standardized procedures and forms:
      4.3.1.1 Joining formality
      4.3.1.2 Job Description signed
      4.3.1.3 Orientation Checklist
      4.3.1.4 Competency Evaluation
      4.3.1.5 Education Attendance
      4.3.1.6 Policy about Confidentiality
   4.3.2 Ongoing Employment:
      4.3.2.1 A complete primary source verification of visa and license renewal
      4.3.2.2 Annual Performance Evaluation
      4.3.2.3 Annual Mandatory Competencies
 
4.4 Employee Orientation
    4.4.1 Agency will define the orientation content and proficiency requirements for v each    job classification. The orientation will include but not to be limited to:
      4.4.1.1 Personnel issues/requirements
      4.4.1.2 Agency objectives
      4.4.1.3 Policy/procedures specific to the discipline
      4.4.1.4 Patient care issue
      4.4.1.5 Safety issuesv
      4.4.1.6 Confidentiality regulations, Health Insurance Portability and Accountability
   4.4.2 The orientation topics, as defined by the job-specific orientation and skills
   competency, will be presented/reviewed with each new employee and
   documented in the personnel file.
   4.4.3 IHHC will assign the responsibility for
   orientation, observation, and proficiency /competency testing to the appropriate qualified
   Agency staff member.
    4.4.4 The new employee's knowledge and skill proficiencies will be assessed, as
   appropriate, for the assigned job responsibility.

5. RESPONSIBILITY:

 
5.1 Human Resources will monitor & communicate this policy effectively to all Island Home Health Care staff and employees.
    5.1.1 To select staff / personnel with the right skills and credentials.
   5.1.2 Deal not only with staff welfare and administration – centered activities but also
   Strategy and Planning.
   5.1.3 Develop and update job descriptions and job specifications.
   5.1.4 IHHC Human Resources, is responsible for advising stakeholders, maintaining,
   monitoring, and revising this policy; and for authorizing exceptions.

6. APPENDICES

Nil

7. REFERENCES:

7.1 CARF; 2016 Medical Rehabilitation Standards Manual; 1.I.2 Human Resources